STATUTES FOR THE INTERNATIONAL COMMISSION FOR ACOUSTICS

These Statutes were adopted by the International Commission on Acoustics in Antwerp 31 March 1996 and approved by the IUPAP General Assembly in Uppsala, Sweden 20 September 1996 to be effective from the first ICA General Assembly.

Revised at the General Assembly, 5 September 2007.
Revised at the General Assembly (minutes), 5 June 2013.
Revised at the General Assembly (minutes), 7 September 2016.
Revised at the General Assembly (minutes), 11 September 2019.

Table of Contents

Article 1. Purpose
Article 2. Affiliations
Article 3. Registered Office
Article 4. Legal basis
Article 5. Legal Form
Article 6. Communications
Article 7. Membership
Article 8. Organisation
Article 9. The Board
Article 10. Finance
Article 11. Loss of Membership, Change of Membership Status, Withdrawal and Resignation
Article 12. General Assembly
Article 13. Alterations of the Statutes
Article 14. Internal Regulations
Article 15. Duration of the Commission, Dissolutions and Liquidation

Article 1. Purpose

The purpose of the International Commission for Acoustics (ICA) is to promote international development and collaboration in all fields of acoustics including research, development, education, standardisation and other contributions to the global society.

The area of application of the Commission is international.

Means for the Commission to fulfil its mission are:

(I) to maintain close contacts with national and regional acoustical societies and associations as well as other relevant professional organisations and seek consensus in matters of mutual interest; (II) to provide an information service on societies, congresses, symposia, etc., research and education organisations in the field of acoustics; (III) to take a pro-active role in co-ordinating the main international meetings within acoustics.
to convene the International Congresses on Acoustics in accordance with the Commission’s guidelines and to act as the International Advisory Committee for these congresses.
to sponsor or co-sponsor other topical and special international conferences normally in close cooperation with national and/or regional organisations and to give financial support (grants or guarantees), as a grant to organising committees for such meetings or as a travel grant to participants.
to initiate and participate in activities that will contribute to fulfilling the mission of the Commission.
Article 2. Affiliations

The ICA can become a member or change its membership status in any International Council, Union or Association, following the procedure to be defined in the Internal Regulations of the Commission that includes approval by the Board and theGeneral Assembly.

Article 3. Registered Office

The registered office of the Commission is established in Madrid, Calle Serrano 144, postal code E-28006, Spain, which is also the registered office of the Sociedad Española de Acústica (SEA).

The registered office of the Commission may be moved to another place inside Spain with the approval of the General Assembly.

Article 4. Legal basis

The administrative manner of working to be adopted by the Commission is contained in the Law on Association of the Spanish Government – Ley Orgánica 1/2002, de 22 de marzo, reguladora del Derecho de Asociación (BOE núm. 73, de 26 de marzo).

Article 5. Legal Form

The Commission is a proper legal entity with full capacity for possession, acquisition and disposition of all classes of possessions, as well as for entering contractual obligations and executing all kinds of actions, without limitations other than those established in the Law.

Article 6. Communications

The preferred form of communication within the Commission and for the diffusion of information will be via the Internet or other electronic means according to the procedures specified in the Internal Regulations.

Article 7. Members, duties

Members: Non-profit National Societies concerned with the purpose of Article 1 above, provided they in turn are open to membership for individual persons and with a democratic organization, shall be eligible for admission as Members of the Commission.

International Affiliated Members: Organizations active in the field of Acoustics at an international level shall be eligible for admission as International Affiliated Members of the Commission.

Observer Members: National Societies and groups that are concerned with the purpose of Article 1 above shall be eligible for admission as Observer Members. The Observer Members may participate in the General Assembly of the Commission without voting privilege. An Observer Member can change its status to Full Member at any time, subject to the General Assembly approval.

Application for membership shall be made to the Secretary General of the Commission and may be considered and approved by the Board, subject to ratification at the next General Assembly of the Commission.

The members will have the following obligations:

Comply with these Statutes and the valid agreements of the Assemblies and the Board of Directors.
Pay the fees that are established.
Attend the Assemblies and other events that are organized.
Perform, where appropriate, the obligations inherent to the position they occupy.
Article 8. Organisation

The work of the International Commission for Acoustics is directed by:

A General Assembly of the official delegates appointed by the Members, in accordance with the specifications of the Internal Regulations of the Commission.
A Board of fifteen members, elected by the General Assembly. The Board is formed by a President, a Past-President, a Vice-President, a Secretary General, a Treasurer, and ten other members.

Any International Organization that the Commission is associated with and each International Affiliate Member may have a representative attend the Board meetings “ex officio” without vote.

Article 9. The Board

The Board is responsible for the conduct of the Commission’s business between the meetings of the General Assembly.

The President will represent the Commission with the highest executive powers.

The Vice President will replace the President in case of justified absence, illness or any other circumstance that makes it necessary. It will also develop the specific missions entrusted to him/her by the President.

The Treasurer is responsible for the financial management of the Commission.

The Secretary General will be in charge of the management of the purely administrative work of the Association, issue certifications, keep the legally established books of the Association and the associates file, and safeguard the documentation of the entity, making the communications on the designation of Boards of Directors and other social agreements that can be registered to the corresponding Registries, as well as the fulfillment of the documentary obligations in the terms that legally correspond.

The Board shall normally have one regular meeting each year. The Draft Agenda for the regular board meeting is circulated by the Secretary General at least two months before the meeting. Subjects not on the Draft Agenda may be added at the meeting with the consent of a simple majority of the Board Members present under the condition that there is a quorum of the Board. Quorum requires that at least half of the Board Members are present.

Unless otherwise specified in the Internal Regulations, the decisions by the Board will be adopted by a simple majority of the votes of the Board Members present at the Board meeting under the condition that there is a quorum of the Board.

All Board Members, with the exception of the Past-President, are elected by the General Assembly, and as a rule their term of office is for three years from the 1st October in the year of the election.

The President will be elected for one term of three years, normally after having served three years as a Board Member. In the event the President is unable to continue his duties for the elected term, the Past-President (or if he or she is unable, the Vice-President) will act as interim President, or, with the concurrence of the simple majority, the Board will appoint one of the Board Members as interim President.

The Vice-President will be elected for one term of three years, normally after having served three years as a Board Member. In the event the Vice-President is unable to continue his/her duties for the elected term, the President will, with the concurrence of the simple majority of the Board, appoint a substitute from among the Board Members.

The Secretary General and Treasurer will be elected for a term of three years and will be eligible for a second and usually final term of three more years. If either is unable to continue his/her duty for the elected term, the President will, with the concurrence of the simple majority of the Board, appoint a substitute from among the Board Members.

Other Board Members will be elected for three years and will be eligible for not more than one additional term of three years, except as described in the above two paragraphs.

In exceptional circumstances and with the agreement of the Board the officers may be re-elected for one additional term.

The Board may fill vacancies occurring in its membership during the interval period between General Assembly meetings.

The Board may also elect Associate Board Members for liaison with scientific Unions and other organisations concerned with the purpose of Artícles 1 and 2 above. Such liaison elections should be done in consultation with the organisation concerned.

Associate Board Members are not entitled to vote at the Board meetings nor will they be eligible for any grants towards travel and living expenses associated with attendance at Board meetings.

Article 10. Finance

The International Commission for Acoustics maintains its funds primarily through subscriptions by the Members and special donations or grants. The payment of annual dues is the responsibility of the Members. Dues are payable on the first day of each calendar year. Certain specific projects may be financed independently of the general resources of the Commission. The unitary subscription for the ICA shall be decided by the General Assembly.

In addition to the annual dues, the ICA shall also get contributions from the fees from the International Congresses in Acoustics. The contribution from the congresses is calculated as a percentage of the registration fees paid by the participants. The percentage is set in the Internal Regulations.
The associative and economic exercise will be annual and its closure will take place on the 30th of June of each year.

A detailed account of all incomes and expenses shall be kept.

To audit the Commission accounts, the General Assembly must nominate a Controller who is either a member of the General Assembly or an independent external auditor.

The Board shall formulate and approve a budget of income and operating expenses over a three year period, which shall be ratified by the General Assembly. Variations to the budget to allow the Commission to meet its purpose can be approved by a simple majority the Board.

The association at the time of its constitution lacks patrimony.

Article 11. Loss of Membership, Change of Membership Status, Withdrawal and Resignation

A Member may be expelled for failing to fulfil its obligations as set out in the legal provisions or regulations in force, in contracts, by-laws or in Internal Regulations.

The expulsion must be approved by a qualified majority of the General Assembly comprising at least three quarters of a quorum of a properly constituted General Assembly asit is defined in Artícle 12. The Member whose expulsion is voted on should not participate in the voting process.

The Member whose expulsion is requested must be notified by the normal communication means at least twenty days before the date of the General Assembly during which a vote on expulsion is taken. The Member in question may provide any explanation it feels appropriate. The decision by the General Assembly to expel a Member is effective forthwith and is not subject to a court decision.

A Member in bankruptcy or insolvency according to the local law shall lose its Membership status, but only with the approval of a qualified majority of the General Assembly comprising at least three quarters of a quorum of a properly constituted General Assembly.

A Member, whose payments are more than three years in arrears, is automatically transferred to the status of an Observer Member. Any Member who has been transferred to the Observer Member status, is liable for the unpaid payments up to the end of the calendar year of its transfer.

Any Member ceasing to belong to the Commission forfeits all rights to the ICA assets. Rejoining the Commission as a member is possible, subject to the procedures specified for that form of membership.

Voting rights and all other privileges are lost for a Member whose payments are two or more years in arrears.

An International Affiliated Member who does not fulfil their obligation during three consecutive years is to be regarded as having been withdrawn.

Article 12. General Assembly

The General Assembly will meet annually, preferably coinciding with some International Conference on Acoustics. The General Assembly will deal with all the issues mentioned in the Statutes of the Commission; approval of the Financial Statement and Budget presented by the Board; election of the Members of the Board; modification of the Statutes including the change of registered office; arrangement or disposal of the Association’s assets; all issues brought by the board or any other issue whose competence is not attributed to another Commission body.

Members of Member Societies or International Affiliates who are not official delegates and persons invited by the President may attend meetings of the General Assembly in a consultative capacity.

The Draft Agenda for the General Assembly is circulated by the Secretary General to the Members at least two months before the opening of the General Assembly. Subjects not on the Draft Agenda may be added at the Assembly with the consent of a simple majority of the votes of Members represented at the Assembly.

A General Assembly is considered as “properly constituted” if there is a quorum of official delegates, as they are defined in Article 8 of the Statutes and the Internal Regulations, representing at least half the number of ICA Member Societies, as defined in Article 7, which are eligible to vote, and at least half of the maximum possible number of official delegates.

Unless otherwise stated in the Statutes or the Internal Regulations, the decisions by the General Assembly will be adopted by a simple majority of the votes of the Members represented at the Assembly, under the condition that the General Assembly is properly constituted.

Article 13. Alterations of the statutes

Alterations in the statutes may be proposed by the Board of the Commission or by one of the member societies. Such proposals must be received by the Secretary General of the Commission at least three months before the date of the General Assembly.

Amendments or modifications may be adopted only by the General Assembly “properly constituted” by a two-thirds majority of the votes of the Members. Voting via email or the webpage of the Commission may be used in between the meetings of the General Assembly.

Article 14. Internal Regulations

The General Assembly may approve Internal Regulations to determine the procedures on certain matters that are not specifically established in these Statutes. Regulations may include by-laws, guidelines, and codes of practice. They are meant to give guidance in general terms to the Board and the Members in matters such as, for example, the provision of grants from the funds of the ICA for symposia.

Such Internal Regulations may not contravene the Statutes of the ICA. The adoption, modification, or abolition of any such Internal Regulations, will be approvedby a two-thirds majority of the votes of Members represented at the General Assembly.

The text of any Internal Regulations, applicable at any time shall be communicated by the Secretary General to each of the Member Societies, and does not has any effect in the Statutes of the ICA.

Article 15. Duration of the Commission, Dissolutions and Liquidation

The life of the International Commission on Acoustics is not limited. In the event of the dissolution of the Commission by a majority of two-thirds of the votes of the Members, its assets will be allocated by the General Assembly to one or more not-for-profit organisation with similar purposes serving the acoustical sciences.

After the final balance will be approved, the liquidators appointed by the General Assembly shall render the remaining assets to the organizations designated by the General Assembly.

The dissolution of the Commission shall be appropriately communicated to the Spanish National Registry of Associations.

INTERNAL REGULATIONS OF THE INTERNATIONAL COMMISSION FOR ACOUSTICS

Table of Contents

IR 1. General
IR 2. Membership
2.1 Members
2.2 Observers
2.3 Affiliated Members
IR 3. The ICA Board
3.1 Election Procedure
3.2 Functioning of the Board
IR 4. The ICA General Assembly
4.1 Official Delegates at the General Assembly
IR 5. Technical Committees
IR 6. The International Congress on Acoustics
IR 7. ICA Symposia Sponsorship
7.1 ICA Sponsorship of Specialty Symposia in Acoustics
7.2 ICA Endorsement of Meetings
7.3 The use of the ICA Logo
IR 8. ICA Awards
7.1 ICA Awards
7.2 Early Career award
IR 9. ICA supports to young acousticians
9.1 Young Scientist Conference Attendance Grants
IR 10. ICA Office
IR 11. ICA Communications
IR 12. ICA as a member of International Organizations

IR 1. General
The Internal Regulations (IR) of the International Commission for Acoustics (ICA), cover issues which, according to the Statutes of the ICA, have to be specified and determined by the Internal Regulations of the Commission. They also include issues not covered by the Statutes, which are considered important for the fulfilment of the objectives of the Commission. The Internal Regulations and their modifications are proposed by the Board and approved by the General Assembly by a majority of two-thirds of the votes of Members represented at the General Assembly.

IR 2. Membership
The ICA accepts three types of membership: Members, Observers and International Affiliated Members
2.1 Members
Non-profit national societies concerned with the purpose of International Commission for Acoustics, provided they, in turn, are open to membership for individual persons, shall be eligible for election as Members (Member Societies) of the Commission.
The Member Societies pay a fee per share. This fee is decided by the General Assembly. The General Assembly consists of official delegates appointed by the Member Societies. Depending upon the number of shares, the different Member Societies have a different number of votes following the table of Article IR 4. of the Internal Regulations. The size and activity of the society provides a guide to the appropriate number of shares. Application for membership shall be made to the Secretary-General of the Commission and will be considered and approved by the Board, subject to ratification at the next General Assembly of the Commission by a simple majority. Applications should include the following information:
Name of Society or Organisation
Name and email for President, Secretary and Treasurer
Website of Society
Number of shares requested for membership
Copy of statutes/bylaws or similar document outlining the structure and operation of Society
Summary (200 words) on the status of the membership of the Society.
2.2 Observer Members:
National Societies and groups that are concerned with the purpose of Article 1 above but for various reasons cannot become a full member shall be eligible for admission as Observer Members. Reasons for not becoming a full member can be economic matters, legal matters defined by the societies own bylaws, etc.
The Observer Members may participate in the General Assembly of the Commission without voting privilege. An Observer Member can change its status to Member at any time, subject to application for change of the status and the General Assembly approval.
Application for accepting a Society under the status of the Observer Member shall follow the procedure described in article 2.2 of the Internal Regulations. No number of shares is to be requested.
A simple majority of the General Assembly (article 12 of the Statutes) is required for the approval of an Observer Member or for the change of its status.
2.3 International Affiliated Members:
Organizations active in the field of Acoustics at an international level shall be eligible for admission as International Affiliated Members of the Commission.
Application for accepting an Organization under the status of the International Affiliated Member shall follow the procedure described in article 2.2 of the Internal Regulations. No number of shares is to be requested.
A simple majority of the General Assembly is required for the approval of an International Affiliated Member.

IR 3. ICA Board
According to the ICA Statutes (ref. Art. 9), the Board of the ICA is composed of:
President;
The Past President;
Vice-President;
General Secretary;
Treasurer and
Ten (10) other members according to the terms described in article 3.1 of the Internal Regulations.
The five members mentioned above with their specific roles in the Board, form the Executive Board of the Commission.
The term of the Board is 3 years, starting the 1st of October in the year of the election.
3.1 Election Procedure
Member societies are invited to make nominations of Board members. Nominations should include not only the nominee’s name but also the nominee’s qualifications in terms of the acoustic field, experience from organising major international congresses, positions held in other national or international organisations, industrial experience, participation in international acoustics related activities and other relevant qualifications.
The deadline for the nominations is five months before the General Assembly meeting which will elect the new Board. The nominations shall be sent to the Secretary-General, who collects them and forwards them to the Nominating Committee.
The Nominating Committee consists of the current President, the immediate Past President, and the previous Past President. The Nominating committee prepares a slate (proposed candidate list), after consultation with the Board, to be presented to the General Assembly trying to get a good balance between geographical regions, fields in acoustics, academia – industry.
The slate shall be prepared considering the overall requirement that after the selection of the executive there shall be up to 9 dedicated seats for member societies from each of the regions according to the following:
(i) 3 for the Americas (northern and southern),
(ii) 3 for Europe (including Russia and Turkey) and Africa, and
(iii) 3 for Asia (including Australia and New Zealand).
The remaining seats are open to all member societies on the provision that a member society may have no more than one member on the Board
The President shall be elected from a slate of two names and the candidate with the most votes will be the President and the other candidate will be the Vice-President.
The Secretary-General shall be elected from a slate of one name
The Treasurer shall be elected from a slate of one name
According to article 4 in the Statutes, the immediate Past President stays on the Board.
The five executive officers (President, Past-President, Vice-President, Secretary-General, Treasurer) fill dedicated seats allocated to their region.
The nominations for the remaining dedicated Board seats will be listed in the three regions. Members for each of those regions will vote for the nominees for their region. Up to 3 from each region that receive the highest number of votes will be allocated to the remaining dedicated seats for each region.
After this round of voting any dedicated seats remaining vacant will be combined with the remaining open seats for voting by the entire General Assembly.
From the remaining list of nominees those nominees that receive the highest number of votes will be allocated to the available open seats.
The slate is to be sent out to the Member Societies three months prior to the General Assembly.
3.2 Functioning of the ICA Board
The ICA Board will meet in person or through teleconferencing at least once a year to discuss all the issues related to the ICA affairs. Additional meeting using teleconferencing or similar means is possible whenever there is an urgent matter for discussion.
Discussion through any electronic means is possible. Decisions made by this way should be filled and kept by the General Secretary.
For all the ICA Board meetings, minutes should be prepared by the ICA General Secretary and approved by the Board members. Approval of the ICA Board minutes is possible by electronic means.
The ICA Board will invite the ICA Office Director (IR 10) in their meetings and may invite individuals for discussions related to ICA affairs.
The decisions by the Board are adopted by a simple majority of the votes of the Board Members present at the Board meeting either physically or through teleconferencing, under the condition that there is a quorum of the Board. The quorum requires that at least half of the Board members are present either physically or through teleconferencing.

IR 4. The ICA General Assembly
The General Assembly (GA) is held every year if there are significant issues arising to discuss. In this case the GA will be held if possible in connection with the annual Board meeting. Every third year the General Assembly is associated with the elections for the Board and it will be held in connection with the International Congress on Acoustics. With the exception of the GA associated with the election of the Board, the GA can be held with live presence of its members or through any platform of e-conferencing. Combination of live presence and e-conferencing is possible. The decision on the way that the GA is held is taken by the executive officers (Aricle 3.1) and the Secretary General of the ICA informs the members of the ICA accordingly. For urgent matters requiring approval of the GA, communication and voting by e-mail is possible. This procedure is monitored by the Secretary General.
4.1 Official Delegates in the General Assembly
The number of official delegates in the General Assembly and votes assigned to the Member is determined according to the following scale:
Number of Shares Number of official delegates and votes
1 1
2 or 3 2
4 to 6 3
7 to 9 4
10 to 15 5
>15 6
Each International Affiliated Member is represented by one voting representative carrying one vote at the General Assembly.
Changing of shares is possible. For this change an application of the interested Society to the ICA Board submitted to the Secretary-General is required explaining the reasons for the requested change. Approval of the change is made by the GA by a simple majority.
The number of official delegates and votes according to the shares of each Member as expressed in the scale above, may be changed after a suggestion from the Board and accepted by the GA by a majority of two thirds of the votes.

IR 5. Technical Committees

In order to fulfil the objectives of the Commission and to promote international cooperation within different fields of acoustics, ICA may establish Technical Committees (TC). A TC will act as a forum for members who share a common interest in a specific field of acoustics.
The ICA Board decides on the establishment or the dissolution of a TC. The operation of a Technical Committee is dictated by specific terms to be suggested by the ICA Board and approved by the GA with a simple majority.

IR 6. The International Congress on Acoustics
The International Commission for Acoustics (ICA) initiates and sponsors the “International Congress on Acoustics” to be held every third year in a country of the ICA Member Societies according to the procedure described in Appendix A of these Internal Regulations.
All legal and financial responsibilities in connection with the International Congress on Acoustics rest with the Member Society which has accepted the invitation to organize the Congress.

IR 7. ICA Symposia Sponsorship
The International Commission for Acoustics (ICA) provides support and promotion of meetings on acoustics in several different ways:

7.1 ICA Sponsorship of Specialty Symposia in Acoustics
The International Commission for Acoustics (ICA) considers requests for sponsorship of Specialty Symposia in Acoustics. ICA sponsorship is normally limited to an international symposium on a specialized topic with an anticipated small attendance typically no more than 300. Symposia can include workshops, schools, and other types of meetings on acoustics. Support for regional specialist meetings or national meetings, especially in developing regions, may be considered if the meeting has an international character.
Additional funding may be obtained from other Societies like the Acoustical Society of America (ASA) for support of symposia in developing countries with an anticipated attendance less than 100.
Symposia sponsored by organisations that are members of ICA can apply for a Grant of up to 1500 Euros. This amount of financial support is mainly provided to contribute towards the expenses associated with participation in the symposia for Distinguished Speakers, Young Scientists and especially for Scientists from Developing Countries.
In the case of larger or non-specialized meetings, the application can be made for a grant from other Organisations like IUPAP, the International Union for Pure and Applied Physics or IUTAM, the International Union of Applied and Theoretical Mechanics.
The procedure for submitting an application for support for these Symposia is presented in Appendix B1 of the Internal Regulations.
7.2 ICA Endorsement of Meetings
Organisers of a meeting or event on acoustics (e.g., a conference or workshop) can apply for endorsement by the ICA. With the endorsement, organisers may display the ICA logo on their webpage and other promotional material. This display will help distinguish legitimate conferences from bogus conferences being advertised online. A listing of the meeting will be included in the ICA Calendar of Events.
The procedure for submitting an application of support for these Symposia is presented in Appendix B2 of the Internal Regulations.
7.3 The use of the ICA Logo
ICA member societies are entitled and encouraged to display the ICA logo as evidence of their membership on their websites. Member societies are also encouraged to use it in a similar manner as evidence of their membership of ICA on the promotional material, web-pages, and proceedings for their national and regional congresses/conferences/meetings.
This logo can be obtained from the ICA Secretary General.
Should ICA member societies wish to state on the promotional material for congress/conference that the event is “Endorsed by the ICA” and for it to be also identified as such in the ICA calendar of events, then they need to submit an application form so that the ICA has a record of the details.

IR 8. ICA Awards
8.1 The ICA may present awards to acknowledge distinguished contributions to acoustics or exceptional services to the acoustics community. These awards may be enacted on a permanent basis or may be presented on a case to case basis. The decision for a new permanent award will be taken by the ICA Board, based on a proposal by a Member Society or International Affiliate and must be ratified by the General Assembly. Decision for individual awards may be taken by the ICA Board. If a permanent new award is decided, the terms and procedure for presenting this award will become part of the ICA Internal Regulations
8.2 ICA Early Career Award
The ICA Early Career Award is a major international award that acknowledges excellence.
The ICA Early Career Award is presented at the ICA Congress to an individual who is relatively early in his/her professional career (about 10-15 years of active career), who has contributed substantially, through published papers, to the advancement of theoretical or applied acoustics or both and who has been active in the affairs of Acoustics through his/her National Society, other National Society(ies), Regional or International organisations.
The Award consists of an Award Certificate, a Medal, and an Honorarium to be decided by the ICA Board.
The Award shall be presented at the banquet or a Plenary Session of the ICA Congress by the President of the Board of the ICA. The Award recipient will be introduced by an individual from the nominating National Society and given the opportunity to make remarks in acceptance of the award. The award recipient will present a paper during the Congress and this presentation will be clearly identified in the program. A list of award recipients and a photograph of the most recent award recipient and his/her citation will be listed on the ICA website.
The Nomination Procedure and the approximate timetable appear in Appendix C of the Internal Regulations.

IR 9. ICA supports to young acousticians
9.1 Young Scientist Conference Attendance Grants
The International Commission for Acoustics (ICA) with the support of other Organizations has established the Young Scientist Conference Attendance Grants (YS Grants) Programme to help young acousticians attend International Congresses on Acoustics.
The amount of money attributed to each grant is decided by the ICA Board from which a portion will be used to cover the conference registration and the remainder provided at the time of the conference. The receipt of the award of the prestigious YS Grant may be used by the young acoustician to assist with obtaining additional funding from other sources. Candidates must be under 35 years on the day of the opening ceremony of the Congress and may be either undergraduate or postgraduate students, postdoctoral or young acousticians. Special attention will be given to applicants from developing countries.
Applications should be sent only by email attachment, and preferably as a single pdf file, with the title of the email as “ICA-ASA Young Scientist Conference Attendance”, to the ICA Young Scientist Grant Chair. Should acknowledgement of submission not be received the application should be resubmitted. Submissions by airmail cannot be accepted.
Note that the application form requires an indication of support from the candidate’s supervisor and, where practical, from an officer of the candidate’s local acoustical society. This society must be a member society of the International Commission for Acoustics. Details of the member societies can be found on the ICA website. The form requires an abstract of the paper (max. 200 words) that the applicant intends to submit to the Congress plus one page of theory/experiments/results/conclusions. A copy of the identity card or passport must also accompany the application. The successful applicants will need to complete the registration, comply with the deadlines for submissions as prescribed at the website for the upcoming ICA, and participate in the congress. To receive the residual grant money the successful candidates must attend the congress, present personally to the conference organizers with verification documents such as passport or identity card, and present their paper. Note that no payments will be made to the successful candidates prior to the congress.

IR 10. ICA Office

In order to sustain the continuity of the ICA administrative functions, in coordination and with the supervision of the ICA Board and the ICA General Assembly, the ICA Office is established.
The ICA Office is located at the headquarters of the ICA in Madrid (Spain) and it will be supervised by the ICA Office Director. The ICA Office Director will be appointed by the ICA Board for a period of three years and will assist the members of the Executive Board of ICA in all matters associated with the Spanish legislation, the Spanish authorities and the interaction between the ICA administration and the Bank holding the ICA accounts.

IR 11. ICA Communications
ICA shall provide its Member Societies Observers and Affiliates (mentioned hereafter as Members) with general information on ICA activities and events and any other information pertinent to the ICA mission. Members shall forward this information in due time to their members.
The Secretary-General of the Commission is responsible for sending the information to the Members via e-mail. The Secretary-General is also responsible for evaluating any request for the dissemination of some information coming from members or external organizations before sending the information to the Members. In exceptional cases he/she may ask the opinion of the Executive Board Members.

IR 12. ICA as a member of International Organizations

The ICA may become a member or change its membership status in any International Council, Union or Association referred hereafter to International Organisation. The proposal for such an action may be submitted to the Board, by any Board member or by a Member Society of the Commission or by invitation from the International Organisation. The Executive Board of the Commission will evaluate the proposal and make a suggestion to the Board explaining in a short report the reasoning for becoming a member or for changing the status in the International Organisation. The Board at their next meeting will decide on the suggestion made by the Executive Board.

Appendix A.

The International Commission for Acoustics (ICA) initiates and sponsors the “International Congress on Acoustics” to be held every third year in a country of the ICA Member Societies. Refer to the Congress Guidelines webpage for a description of the process used in selecting a Member Society to organize a Congress, the timeline of events, and the key action items.

Appendix B1.

The procedure for submitting an application for support for these Symposia is presented on the Sponsorship webpage.

Appendix B2.

The procedure for submitting an application of support for these Symposia is presented on the Endorsement webpage.

Appendix C.

The Nomination Procedure and the approximate timetable are described on the Early Career Award webpage.

OPERATIONAL GUIDELINES

The operational procedures for some of the activities provided in the internal rules are described in a set of guidelines.

  • VOTING GUIDELINES FOR BOARD MEETINGS
  • OBSERVER STATUS
  • GUIDELINES OF THE INTERNATIONAL CONGRESS ON ACOUSTICS
  • GRANTS GUIDELINES
  • AWARDS GUIDELINES