Statutes for the International Commission for Acoustics

These Statutes were adopted by the International Commission on Acoustics in Antwerp 1996 March 31 and approved by the IUPAP General Assembly in Uppsala, Sweden 1996 September 20 to be effective from the first ICA General Assembly.

Revised at the General Assembly, September 5, 2007

Revised at the General Assembly (minutes), June 5, 2013

Revised at the General Assembly (minutes), September 7, 2016

Article 1. Purpose

The purpose of the International Commission on Acoustics (ICA), is to promote international development and collaboration in all fields of acoustics including research, development, education, and standardisation.

Means for the Commission to fulfill its mission are:

a) i to maintain close contacts with national and regional acoustical societies and associations as well as other relevant professional organisations and seek consensus in matters of mutual interest; ii to provide an information service on societies, congresses, symposia, etc., research and education organisations in the field of acoustics; iii to take a pro- active role in co-ordinating the main international meetings within acoustics.

b) to convene the International Congresses on Acoustics in accordance with the Commission's guidelines and to act as the International Advisory Committee for these congresses.

c) to sponsor or co-sponsor other topical and special international conferences normally in close cooperation with national and/or regional organisations and to give financial support (grants or guarantees), as a grant to organising committees for such meetings or as a travel grant to participants.

Article 2. Affiliations

ICA is a Scientific Associate of the International Council for Science (ICSU), an Affiliated Commission of the International Union of Pure and Applied Physics (IUPAP), and an Affiliated Organization of the International Union of Theoretical and Applied Mechanics (IUTAM).

Article 3. Membership

Member Societies: Non-profit national societies concerned with the purpose of Article 1 above, provided they in turn are open to membership for individual persons, shall be eligible for election as Members (Member Societies) of the Commission.

International Affiliated Members: Such members are membership organizations active in the field of Acoustics at an international level.

Application for membership shall be made to the Secretary-General of the Commission and may be considered and approved by the Board, subject to ratification at the next General Assembly of the Commission. The General Assembly is treated in article 8.

Article 4. Organisation

The work of the International Commission on Acoustics is directed by:

a) A General Assembly of the official delegates appointed by the Members.

b) A Board of fifteen members, elected by the General Assembly. The Board is formed by a President, a Past-President, a Vice-President, a Secretary-General, a Treasurer, and ten other members.

In addition the Executive Council of IUPAP and IUTAM and each International Affiliate may have a representative in the Board ex officio.

The number of official delegates in the General Assembly and votes assigned to the Member is determined according to the following scale (which is based on the IUPAP voting scale):

Number of shares12 or 34 to 67 to 910 to 15>15
Number of official delegates and votes123456

Each International Affiliated Member is represented by one voting representative carrying one vote at the General Assembly.

Article 5. The Board

The Board is responsible for the conduct of the Commission's business between the meetings of the General Assembly.

The Board shall normally have one regular meeting each year. The Draft Agenda for the regular board meeting is circulated by the Secretary-General at least three months before the meeting. Subjects not on the Draft Agenda may be added at the meeting with the consent of a simple majority of the Board Members present. Quorum requires that at least a majority of the Board Members is present.

All Board Members, with the exception of the Past-President, are elected by the General Assembly, and as a rule their term of office is for three years from October 1 in the year of the election.

The President will be elected for one term of three years, normally after having served three years as a Board Member. In the event the President is unable to continue his duties for the elected term, the Past-President ( or if he is unable, the Vice-President) will act as interim President, or, with the concurrence of the majority of the Board, will appoint one of the Board Members as interim President.

The Vice-President will be elected for one term of three years, normally after having served three years as a Board Member. In the event the Vice-President is unable to continue his duties for the elected term, the President will, with the concurrence of the majority of the Board, appoint a substitute from among the Board Members.

The Secretary-General and Treasurer will be elected for a term of three years and will be eligible for a second and usually final term of three more years. If either is unable to continue his duty for the elected term, the President will, with the concurrence of the majority of the Board, appoint a substitute from among the Board Members.

Other Board Members will be elected for three years and will be eligible for not more than one additional term of three years, except as described in the above two paragraphs.

In exceptional circumstances and with the agreement of the Board the officers may be re-elected for one additional term.

The Board may approve International Affiliated Members nominated by membership organizations. International Affiliated Members are not entitled to vote at Board Meetings.

The Board may fill vacancies occurring in its membership during the interval period between General Assembly meetings.

The Board may also elect Associate Board Members for liason with scientific Unions and other organisations concerned with the purpose of article 1 and 2 above. Such liason elections should be done in consultation with the organisation concerned.

Associate Board Members are not entitled to vote at the Board meetings nor will they be eligible for IUPAP grants towards travel and living expenses.

Article 6. Finance

The International Commission for Acoustics maintains its funds primarily through subscriptions by the Members and special donations or grants. The payment of annual dues is the responsibility of the Members. Dues are payable on the first day of each year. Certain specific projects may be financed independently of the general resources of the Commission. The unitary subscription for the ICA shall be decided by the General Assembly.

In addition to the annual dues, the ICA shall also get contributions from the fees from the International Congresses in Acoustics. The contribution from the congresses is calculated as a percentage of the registration fees paid by the participants. The percentage is set in the by-laws for the work of the Commission.

Article 7. Withdrawal and Resignation

A Member whose payments are more than three years in arrears is to be regarded as having withdrawn. Any Member who has resigned is liable for the unpaid payments up to the end of the year of resignation. Any Member ceasing to belong to the Commission forfeits all rights to the ICA assets.

Voting rights and all other priveleges are lost for a Member whose payments are two or more years in arrears.

An International Affiliated Member who does not fulfill their obligation during three consecutive years is to be regarded as having been withdrawn.

Article 8. General Assembly

The General Assembly of the ICA will usually meet in connection with the International Congresses on Acoustics. The following business will be carried out at these General Assemblies: a) election of the Board every third year; b) examination of a Financial Statement presented by the Board; c) agreement on a provisional budget for future years; d) discussion of questions submitted by the Members, the Board or the Executive Council of IUPAP, IUTAM and ICSU.

Members of Member societies who are not official delegates, as well as members of subcommittees appointed by the ICA, may attend meetings of the General Assembly in a consultative capacity.

The President of the ICA may invite scientists who are not delegates to attend meetings of the General Assembly as consultants.

The Draft Agenda for the General Assembly is circulated by the Secretary-General to the Members at least three months before the opening of the General Assembly. Subjects not on the Draft Agenda may be added at the Assembly with the consent of a simple majority of the votes of Members represented at the Assembly.

To have a valid vote, a Member must have a delegate present at a General Assembly.

Article 9. Relation with IUPAP, IUTAM, and ICSU (See also Articles 2 and 3)

The Commission will report concerning its work and its financial position to each General Assembly of IUPAP and will receive mandates from that Assembly. The Commission will report to IUTAM annually. The Commission responds as necessary to ICSU. The status of the Commission with the Unions can be terminated either by the Commission at its General Assembly or by the Union at its General Assembly. In the former case, the necessary resolution must obtain a two-thirds majority among all members. In the event of disaffiliation, the special funds of the Commission are to remain its property, but any residual money received from IUPAP, IUTAM or ICSU shall be returned to the relevant body.

Article 10. Duration of the Commission

The life of the International Commission on Acoustics is not limited. In the event of the dissolution of the Commission by a majority of two-thirds of the votes of the Members, its assets will be allocated by the General Assembly to one or more not-for-profit organisation with similar purposes serving the acoustical sciences.

Article 11. Alterations of the statutes

Alterations in the statutes may be proposed by the Board of the Commission, by one of the member societies, or by the Council of IUPAP. Such proposals must be received by the Secretary-General of the Commission at least three months before the date of the General Assembly.

Amendments or modifications may be adopted only by the General Assembly by a two-thirds majority of the votes of the Members. Voting via email or the webpage of the Commission may be used in between the triennial meetings of the General Assembly. Alterations of statutes will be reported to the Council of IUPAP. The IUPAP shall constitute the final authority in regard to interpretation of Statutes.

Article 12. Rules and codes of practice

The General Assembly may adopt by-laws for the conduct of business, specify the powers of the Board and determine procedures for dealing with matters not specifically laid down in these Statutes. They are meant to give guidance in general terms to the Board and the Members in matters such as, for example, the provision of grants from the funds of the ICA for symposia.

Such by-laws and codes of practice may not contravene the Statutes of the ICA. The adoption, modification, or abolition of any such by-laws or code of practice shall require either a majority of two-thirds at a General Assembly of the Commission, or alternatively a majority of two-thirds of the total number of the Members in a postal vote on a proposal unanimously approved by the Board of the ICA.

The text of any by-laws or code of practice applicable at any time shall be communicated by the Secretary-General to each of the Member Societies, but it shall not be required that any such text be printed with the Statutes of the ICA.

Appendix

Articles from IUPAP which are referred to in the statutes