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INTERNATIONAL COMMISSION ON ACOUSTICSMinutes of the Meetingheld in Seattle, WA, USA, June 20 and 27 1998 Part A - June 20, 1998 1. Opening and presentation The meeting opens at 8:00 at Sheraton Hotel in Seattle, Wa, USA Present were: A Alippi, SecretaryP Bury S H Crandall L A Crum G A Daigle T Kihlman, Chairman A Krokstad G Quentin G Rasmussen, Vice-Chairman G M Sessler A Sliwinski H Tachibana R Zhang S W Yoon joined the meeting at 1:00 p.m. After a short introduction of the Members, the Commission approves to discuss point 9 in the Agenda "9. ICA’s new status. a. By-laws; b. Nominations to the Board. Results; c. Financial statement; d. Others", as the last point, on request of S W Yoon, who will not be able to attend the meeting earlier and would like to contribute to the discussion of this point of the Agenda. Discussion will then follow accordingly:
T Kihlman and L Crum inform about the Commission meetings and receptions during the conference. 2. Minutes of the C7 meeting held in State College, PA - 1997 June 21 and 22 The minutes are approved in the form previously submitted to the Commission Members 3. Financial report and travel expenses Alippi presents the financial report. IUPAP contributions to the Commission were SF (Swiss Franks) 2000 for 1997 and 2000 for 1998, which, at the annual rate of 3% for 1997 contribution, actually give an amount of SF 4060. Bank commissions amounted to Lit (Italian Liras) 40,000 and mail service (distribution of nomination forms, agendas and minutes to National acoustical societies) to Lit 665,000, corresponding to SF 562.65; that gives a net amount of SF 3,497 or US$ 2,333 to be distributed among the Commission members, as a contribution to travelling expenses. Distribution is done according to actual participation of the ordinary members to the Commission meetings at Penn State in 1997 and Seattle in 1998. We are presently left with US$ 233, to be partly used for mailing, with the left over amount to be transferred to the treasurer. 4. ICA 16th, Seattle 1998. Report and discussion L Crum reports about the present Seattle Conference. Main points were the following:
5. ICA 17th, Rome 2001. Report Alippi reports on the ICA to be held in Rome, September 2001. A booklet has been prepared and was distributed to the members. Main points regard:
6. ICA 18th, invitations and decision Tachibana, the President of the Acoustical Society of Japan that submitted to the Commission the bid for Japan on May 30 1995, presents Kyoto candidateship for hosting ICA 2004. He gives a detailed description of the venue (Kyoto International Conference Hall), of the national acoustical society of Japan and of the city of Kyoto. The Conference will be held April 5-9, 2004. The Commission states its appreciation for the presentation and decides that ICA 18th will be organized by the Acoustical Society of Japan in Kyoto in 2004. 7. Report from meeting of the IUPAP Council with Commission chairmen, Sept 97 The Chairman reports about the meeting that was convened in Paris last September by the IUPAP Executive Committee for meeting the Commission chairmen, following a previous one that took place in Geneva, Switzerland, in 1996. There were nominated the associated members of the commissions. The main points regard:
Next meeting will take place in Vancouver, Canada, 25-27 September 1999; delegate of ICA will be decided in our next meeting, June 27. 8. IUPAP sponsorship of conferences There were received the following applications for IUPAP sponsorship: i) 15th International Symposium on Nonlinear Acoustics (ISNA), Gottingen, Germany, Sept 1-4, 1999, presented by W Lauterborn; ii) Mechanical Waves for the Characterization of Materials and Structures, Crete, Greece, Sept 2000, by A Sotiropoulos. After discussion of the proposals, the Commission approves to support 15th ISNA - that follows regularly in the series of already sponsored symposia - on recognition of its high scientific level and international outspan. It also recognizes the validity of the conference on Mechanical Waves for the Characterization of Materials and Structures; however, from the letter of presentation, the conference does not seem to have the necessary prerequisites of continuity and internationally supported character. It is suggested that the Chairman announce at the conference opening ceremony the possibility to apply for grants to ICA-IUPAP for conference organization, so that there might be submissions of applications by the time of our final meeting on June 27, on which to decide later by mail ballot. 10. Affiliation to IUTAM The Chairman briefly recalls that the Commission lately decided to submit to IUTAM a letter of application, that was favourably considered by IUTAM. IUTAM, however, suggested that ICA would previously have its General Assembly to approve the new statute and then resubmit the application. The Commission, therefore, resolves to resubmit the application after the approval of the new status by the General Assembly on June 25; it gives the mandate to the Secretary to write a formal letter to W Schielen, the President of IUTAM, soon after the Seattle meeting and before the next meeting of IUTAM General Assembly, stating the interest of ICA to affiliate to IUTAM, the international outlook of ICA, the success of the Seattle conference and the mutual benefits from the affiliation. 11. Preparations for the General Assembly A Alippi reports that, coherently with the by-laws still to be approved, the Agendas of the Board and of the General Assembly have been sent to the presidents of the member societies together with the invitation to submit new items for discussion, the forms for delegated members to the General Assembly and a letter of general explanation. Forms for nominations of Board members had been sent previously. Nominations have been received and a list of nominees with the relative curriculum vitae will be distributed to the delegates. Ballots have been prepared for President and for Board members, with nominees randomly listed; ballots will be distributed to delegates at the General Assembly, according to the number of votes indicated in the by-laws. 12. ICA homepage G Daigle presents the homepage he prepared, which - he recalls - is on since two years. He invites the Commission members to make suggestions for improving it, by either taking off or adding links or pieces of news. It appears that links with national acoustical societies should be done, as well as with other international acoustical organizations. 13. Other business It is warmly suggested that each Commission member make effort during the week to publicize the new ICA among the Conference participants, and to assure that the new elected members from the General Assembly be present at the next meeting of the Commission (new Board) on June 27. 9. ICA’s new status a. By-laws Discussion of the prepared by-laws mainly resulted into the following:
b. Nominations to the Board. Results Nomination from member societies for Board members to be elected in the General Assembly were turned by the election committee into the following slate: President: L Crum (USA) and H Tachibana (Japan) Secretary: G Daigle (Canada) Treasurer: V Mellert (Germany) Designated seats (5 seats, in addition to 3 seats for Germany, Japan and USA, already present in the Board for the above indicated positions. The candidate, from either Japan or USA which is not elected for president will be member of the Board): R Zhang (China), Legros (France), G Brambilla (Italy), Nikiforov (Russia), P A Nelson (UK) Open seats (5 to be elected out of 7 nominees): C G Don (Australia), S N Y Gerges (Brazil), J Backman (Finland), S S Agrawal (India), S W Yoon (Korea), A H Marshall (New Zealand), J A Gallego-Juarez (Spain). c. Financial statement The Chairman reports that all national societies adhering to new ICA have paid their contribution, or express their will to pay, because of - or in spite of - some difficulties in sending money. The actual amount in the bank, in Goteborg, is about US$ 5000, to which some more US$ 400-500 should be coming in soon. The Chairman proposal of approving the list of societies to be submitted to the General Assembly approval on June 25 - including Brasil, France, Russia, South Africa, whose payments have not yet been received by the bank - is approved by the Commission. At the Assembly there will be proposed that the Secretariat take US$ 3500 per annum, while the left over money will be used for supporting conferences. d. Others There are no other points to be discussed. 14. Close of the meeting The meeting closes at 2:45 p.m. Part B - June 27, 1998 The Commission meets on June 27, 1999 at 8:00 a.m. in a joined representation of the old Commission members and the newly elected Board. Present were: S S AgrawalA Alippi, acting as Secretary J Blauert G Brambilla P Bury S H Crandall L A Crum, new elected Board Chairman G A Daigle C G Don J A Gallego-Juarez S N Y Gerges T Kihlman, ICA Chairman A Krokstad V Mellert G J Quentin G M Sessler A Sliwinski H Tachibana Ling Xiao, representing R Zhang S W Yoon Regrets were received from G Rasmussen, ICA Vice-Chairman T Kihlman starts chairing the meeting, A Alippi acts as Secretary. The Chairman preliminary invites each participant to introduce him/herself, so as to make the new elected Members and the old ones to get acquainted with one another. He, then, suggests to add a further point "5. Scope of the Commission" to the Agenda previously distributed, which is finally approved in the form:
1. Summing-up The new Board elected by the General Assembly on June 25, 1999 is the following: Officers: L Crum, PresidentT Kihlman, Past President G Daigle, Secretary General V Mellert, Treasurer Ordinary Members: S S AgrawalG Brambilla C G Don J A Gallego-Juarez, S N Y Gerges C Legros P Nelson A Nikiforov H Tachibana S W Yoon R Zhang Associate Members: J BlauertS Crandall T Kihlman briefly recalls that, following the decision taken over two years ago, ICA will change its statutes after the formal approval of the General Assembly on June 25. According to the new statutes, the International Commission on Acoustics, is a Commission affiliated to IUPAP and it is composed by societies which share the purpose stated in art. 1. The General Assembly will also vote for the elected members in the new Board, which will be effective by October 1, 1999. The present chairman will remain in the new Board as as Past President and the present associated members will remain as such in the new Board. The General Assembly will adopt by voting the by-laws, specifying the election procedures, that will be followed in the future according a strict time schedule. 2. Congratulations The Commission unanimously congratulates the Seattle organizers for the success of the conference. L Crum presents the ultimate data concerning the conference; comments and suggestions follow for future organizers. There were 2059 attendants plus 192 accompanying persons. Preregistered participants were 1502. There were sent out 20,000 copies of the first announcement, packed to the national acoustical societies to be included in mails, letters, bulletins. Electronic mailing will presumably replace normal mail for future conferences. Plenary and technical programs were set about two years ahead of the conference: 13 scientific areas have been selected with technical committee to choose organizers and lecturers. About 1800 abstracts were received (65% on Web, 10% by normal mail), for about 1500 final papers. Payment was required on acceptance of a 2 page extended abstract; only 75 did not pay. Proceedings have been distributed in the electronic form; paper proceedings were distributed on request with US$ 35 of additional cost. Professional organizers have been hired for the conference, at the cost of US$ 35,000. No commixtion was permitted between managers and technical people. Optionals have been left to participants to select social programs. Industrial contributions were very important, summing up to about US$ 35,000 from exhibitors and complimentary contribution from sponsoring societies (suitcases, tours etc.). In the comments, a unanimous belief is expressed that an apart bill of US$ 15 (=5% 300) be issued at the registration in future conference in favor of ICA, as according to the bylaws. 3. Turn over responsabilities Under this point, that has been partially treated under points "10. Affiliation to IUTAM" of the June 20th meeting and "1. Summing up" of today meeting, T Kihlman simply adds that he will notify IUPAP about the voting of the General Assembly and the composition of the new Board. 4. Next meeting of the new Board Next meeting will take place in Berlin, during the Forum Acusticum conference, on Sunday, March 14, 1999, at 8:00. 5. Scope of the Commission There follows a short discussion on this point, since there is a general feeling that all the main points of the new Commission tasks and scopes have been variously treated during the meetings of the Board and the Assembly. A Krokstad expresses his satisfaction for the action the Commission has undertaken under President T Kihlman and there follows a general applause. S W Yoon suggests to consider future conferences to follow a two year term rather a three year one, but no decision is taken under this regard. N Y Gerges, supported by J Blauert, suggests that future associated members be nominated from organizations of societies, rather than from single societies. There not being anything else to discuss, the meeting closes at 11:00 a.m.. The Secretary (A Alippi) The Chairman (T Kihlmann) |