Hosting the International Congress on Acoustics

The International Commission for Acoustics initiates and sponsors International Congresses in countries of its Member Societies. There is a long planning cycle for every International Congress on Acoustics. Based on proposals to hold future congresses, the Commission Board invites a member society to undertake the organisation of a congress.

The final decision by the Board to extend an invitation is made six years in advance.

Member Societies are invited to make proposals to the Commission Board to host the International Congress on Acoustics. A Member Society may be selected as a host if the professional acoustical activities in the potential host country are sufficiently well-developed that active participation by 800 or more registrants at the International Congress can reasonably be expected.

Early proposals may have the form of a letter of intent. The final proposal on which the Board's decision will be based must be complete. A representative for the inviting society is expected to present the proposal to the Board.

High priority items in the information to be included in the final proposal include:

• the proposed site (e.g. a hotel, university or conference center)
• the proposed dates with possible alternatives
• the expected number of registrants
• the availability of local society members who could support the running of the Congress
• the name of the proposed General Chairman
• the name of the Technical Programme Chairman
• tentative budget information including estimated congress fee, hotel cost information and travelling information for participants.

Lower priority items include:

• information about tours
• tourist attractions
• other commercial features near or in the vicinity of the proposed site of the congress.

Detailed Guidelines for the organisation of the International Congress on Acoustics are available.